Useful tips for Small Business

There has always been a different opinion between taxpayer and the Commission of Inland Revenue in defining repair or capital expense. A taxpayer will always try to encompass its view in such a way that it can label the expenditure as repairs to avail tax advantage in the year of expense. If the expense is labelled as repairs & maintenance you can avail deduction immediately otherwise it is capitalised and depreciated over the useful life of an asset.

Capital can be defined as a tree, and repair is like watering to that tree. In the other words capital expense is something which gives you a brand new asset, and repairs is usual maintenance of that asset. Sounds simple, but it’s not that easy.

Significant changes are being made to the financial reporting standards from 01^st April 2014. What does this mean to you as a small business owner? Basically the changes are being made in the way your end of year accounts are prepared. The whole idea is to make it simpler to prepare end of year accounts so you will have less compliance cost and can focus more on growing your business.

The initial draft suggested that financial statements were not required for all businesses with less than $30 million turnover, but the IRD objected to that and suggested financial statements are required with a minimum standard level. The requirement for the IRD is to have a basic set of accounts on which they can rely upon in the event of auditing a business.  To reflect those changes The Tax Administration (Financial Statements) Order 2014 has been passed which is effective from 01 April 2014, which means your first set of accounts prepared on this basis would be for the year ending 31^st March 2015.

New Zealand GST is pretty unique in the world as it has very little exemptions. Almost all countries have similar kind of tax in their jurisdiction called VAT or GST. New Zealand’s goods and services tax (GST) system is based on the “destination principle”. This principle ensures that tax is charged by the provider of goods and services to the consumer based on their destination.

In cross border business to business transaction sometimes it is hard to determine the destination of a recipient. In determining the location of the recipient, New Zealand has, since relied on Wilson & Horton decision [Wilson & Horton v Commissioner of Inland Revenue [1996] 1 NZLR 26], which provides direction in determining the location of the recipient.

What is a trust?

Trust is not an entity; it is just a relationship between the settlor and the trustee. There are three important parties in a trust. They are settlor, trustee and beneficiary. Settlor is the person who set up the trust. Trustee is a representative of settlor who manages the trust and is the legal ‘face’ of the trust. The Trustee is liable for the trust’s tax and legal obligations. The Beneficiary is the person who is benefits from the trust income.

One of the important elements of a trust is that the trustee looks after the property (assets) for the benefit of beneficiary. The Trust can be started with a sum of $100, and later family home, investments, and other assets can be gifted to the trust. A trust, other than a charitable trust has a maximum life span of 80 years. The rationale is to promote the liquidity of assets in the society, otherwise assets can always be locked into trust and the general public may not have access to that.

In a fast paced environment of this cutting edge business world, do you find yourself trapped into multiple things? Is your business doing financially better but you have a no time for leisure activities, if your answer is yes then you are suffering from Money Rich but Time Poor Syndrome.

Business owners, especially small business owners do well with making money but at a cost of devoting their personal leisure time into the business. They are actually ‘Money-rich, time-poor’. If you are a business owner, ask yourself:

1. Do you constantly feel rushed?
2. Do you take few breaks or holidays?
3. Do you feel stressed all the time?
4. Do you feel that your days fly so quickly

It is now easier for overseas businesses to operate in New Zealand. New financial reporting standards simplify audit requirements for overseas companies.

Currently if New Zealand business is owned by the Overseas Shareholders (company incorporated outside of New Zealand) the financial statements of the company must be prepared, audited and filed with the NZ Companies office. The auditing of financial statements does add financial burden especially on a small business, and this could be up to $8,000. The law itself had been quite stringent on all overseas investors so regardless of size of the business all financial statements must be audited with the exception of non-active status of the business.
However, from 01-04-2014 these requirements have been changed, and the new requirements making it simple for Overseas Companies to operate in New Zealand. For example, A New Zealand business which is owned by overseas shareholders will benefit from this exemption. The benefit would be mainly for businesses small in size i.e. less than $10 million in revenue or $20 million in assets.